20 Nov 2022| ONPASSIVE
Create a More Focused Workplace with ONPASSIVE
People believe that the office is the most productive place in terms of finishing an assigned task. But that’s not entirely true. Most of the time, your workplace has endless distractions, such as meetings and teammates. How often have you observed that whenever you try to focus on a task in hand, someone intervened for some query or casual conversation, and your flow fell apart?
However, you could address all such challenges by creating an agenda for the day.
So share the Estimated Time of Arrival (ETA) of the task with your leaders, keeping buffer time in mind. For example, if you know, a report would require only half-a-day for the completion, then better extend it by the End of the Day (EOD).
Sometimes, it happens that we keep stretching a given task causing a delay in the task submission. Hence, keep a progress tracker with updated assigned tasks, start and end dates, responsible person’s name, current status, and blockers (if any). These trackers increase productivity, transparency, and keep a check on the ETAs.
If everything on your desk is well-organized, your other tasks get organized too. It helps you set an emotional response and keeps you focused. Hence, organize your drawers and desk. Keep them neat and clean. Conceal wires and cables creatively so that they are not occupying your desk space.
Most of the time, prioritization get impacted because of the lack of clear communication between team members and stakeholders. Hence, keep below points in your emails when you are managing a process:
Yes, you read it right. You must listen to music while at work. Every office space has different sounds surrounding people working there, such as teammates having conversations, floor polishers, something dropping on the floor, other team members having huddles, phones ringing.
To avoid distractions from such noises, use headphones. Create a music playlist that does not impact your work, but also keep you focused. As per a study done at the University of Illinois, researchers found that listening to music in increased work output by 6.3%. Not bad, huh!
Anyone could follow these steps, but need a lot of practice to see results. You will notice how your focus has started improving, delivering high productivity with positive outputs. There will be no extension of office hours and no carryforwards. You will also notice on-time work assignment and delivery of tasks becoming the culture of your team.
If you are looking for tools that could help you organize and track your work, we recommend using ONPASSIVE’s AI-driven Staff Manager and Checklist tools. Staff manager keeps a check on work assignment and productivity, whereas the Checklist tool helps you monitor assigned tasks and their progress, thus helping you deliver expected results on time.
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