Creating a hybrid working environment is the ultimate choice for organizations to increase their productivity and efficiency, especially in the current pandemic situation. Hybrid models provide the best solutions for organizations by combining the opportunities of in-office interactions with the flexibility of remote work.
A hybrid working environment refers to a business model combining office work with remote work and has become a viable option for many organizations in the present situation. It provides employees with an increased level of freedom, allowing them to fit work around their lives rather than having a structured workaround fixed hours.
However, companies need to consider how to design a most effective hybrid working environment. It is a channel that can convert collaboration tools and dispersed communication into a unique case-driven solution.
Tips to Build an Effective Hybrid Working Environment
There is an increasing need for organizations to create a compelling hybrid working environment to support their employees, considering various factors to improve the working experience for all the employees both remotely and on-site.
Few tips for building and creating an effective hybrid working environment are as follows:
Provide variety of meeting spaces
The hybrid workplace requires business owners to rethink how to design the office space, especially the spaces used for collaborations. This includes considering not only people who work from the office but also people working remotely.
Therefore design considerations need to include a variety of meeting spaces as few people work from home while the office will be a primary source of collaboration and venue for few people. A variety of meeting spaces need to be designed to accommodate various participants and spread them throughout these spaces.
Implement solutions that allow workers to connect and collaborate
Beyond the design, it is also essential for business owners to consider how they can find each other. As the workplaces are becoming more fluid and less predictable in terms of working remotely and who goes to the office, coming up with solutions that allow all the employees to connect with each other easily is essential.
Integrating the collaboration technology with occupancy counting, personal calendar and location services helps facilitate meeting space selection, making it easy for employees to find and collaborate with their colleagues.
Support user experience through Touchless Technology
Integrating BYOM (Bring your own meeting) solutions helps business leverage user devices with a touchless meeting experience throughout the meeting or collaboration with the requirement of touchpoints or shared devices using virtual meeting software.
Touchless solutions enable enterprises to safeguard their employees and other visitors by providing a more intuitive user experience, making collaboration and content sharing more simple and easy.
Institute methods for a persuasive communication
With dispersed workforce of the organization, using methods such as digital signage for persuasive communication helps organizations share critical information since only limited workers will be at the office.
Digital signage can be used by organizations to display safety guidelines, announce upcoming webinars, company’s safety policy, or display upcoming events of the company or important news and announcements. This allows providing workplace-wide communication.
Use workplace Analytics to Optimize hybrid workplace needs
It is imperative for organizations to make informed decisions on data, technology planning and long-term space facility when creating a hybrid workspace environment.
They need to carefully plan and use workplace analytics to gain insights on peak meeting hours, remote meeting attendees, preferred meeting spaces, maximum occupancy and which video conference technology or virtual meeting software to use.
These trends can be compared by business owners across locations, meeting spaces and other unique categories and gain critical insights that help managers make better decisions and optimize spaces for hybrid working environment.
These tips help business owners build a hybrid workplace environment that enables companies to thrive in the new normal.
The current pandemic situation has increased the need to create various meeting space solutions that provide employees with flexible options for collaboration and seamlessly integrate with remote working conditions.
Therefore, business owners need to design office spaces and choose apt technology to create a hybrid workplace environment that supports both remote and on-site workplace collaborations.