Importance of Email Security in Today's Reality

As our world becomes increasingly digital, protecting sensitive information like emails and other online data becomes more important than ever. Email security is critical to keeping your data safe and secure in this new reality. 

In this blog post, we’ll discuss the importance of email security, why it’s so important to protect your data, the advantages you can gain by taking the necessary steps to secure your emails, and how the new reality of remote work and remote learning has made email security even more important.

Why Is Email Security Important for Your Business?

Email security is crucial to staying safe online and protecting your data in the digital age. From sensitive corporate data to personal emails and messages, it’s essential to ensure that your emails are secure. 

The following are a few reasons why email security is becoming critical to businesses:

  • A distributed workforce increases the attack surface

As employees work remotely, they increasingly rely on channels such as email to stay connected with colleagues, customers, and suppliers. Emailing the wrong person leads to a compromise of sensitive company or customer data. This increases the attack surface, and the chances of employee error as cybercriminals exploit our growing reliance on email.

  • Legacy systems cannot withstand today’s sophisticated attacks

Traditional email security systems rely on predefined rules and known threats, making them ill-equipped for today’s sophisticated cyberattacks. Cybercriminals can infiltrate employee inboxes and reverse engineer rules designed to stop them using sophisticated techniques. On average, a secure email gateway is bypassed by 14 malicious emails per employee each year.

  • Employees forget training

Security awareness training is often irrelevant, tedious, and time-consuming. For cybersecurity training to be sustainable and drive real employee behavior change, it must be personalized, contextual, and delivered in real-time (rather than in one annual session).

Advantages Of Email Security

With the ever-evolving digital landscape, email security is increasingly becoming a critical component of any business’s security infrastructure. Email security is essential to protect sensitive data from falling into the wrong hands and ensure that confidential information is kept safe and secure.

Email security is vital for businesses, as malicious actors can target their data or users’ accounts to steal information, spread malware, launch phishing campaigns, and perform other malicious activities. With more people working from home due to the pandemic, many companies are beginning to realize the importance of email security. They are actively investing in solutions to help protect their systems and networks. 

By implementing robust email security protocols and measures, businesses can ensure their emails are secure and protect confidential information. 

Here are some of the key advantages that businesses gain from email security: 

1. Protection against malicious actors: Email security helps protect your business from malicious actors who want to steal your data or damage your systems. By safeguarding your emails with encryption and other security measures, you can ensure that only authorized personnel can access them. 

2. Secure storage of confidential data: With email security, businesses can securely store confidential data and keep it away from prying eyes. This helps protect sensitive customer information and ensure it is kept private and secure. 

3. Improved compliance: Email security protocols help businesses adhere to compliance standards and reduce the risk of being fined for non-compliance. This is especially important for companies dealing with personally identifiable information (PII). 

4. Enhanced user experience: Email security helps protect users from phishing attacks and other malicious activities. By ensuring that emails are secure, businesses can help improve their users’ experience by providing a safe and secure environment to communicate.

Overall, email security is essential to any business’s security infrastructure. Not only does it help protect against malicious actors, but it provides numerous other benefits, such as secure storage of confidential data, improved compliance, and enhanced user experience. Businesses should invest in email security solutions to protect their confidential information and provide a safe environment for their customers.

Email Security In Today’s Reality 

Email security is essential for any business, especially in the current climate where digital attacks are becoming more common. With the pandemic forcing many companies to operate remotely, the risk of email compromise has increased. Cybercriminals are taking advantage of this situation and attempting to gain access to sensitive information by exploiting vulnerabilities in email systems.

Fortunately, there are steps you can take to protect your business from malicious emails and other email threats. Implementing strong email security measures is essential for ensuring that confidential data remains safe and secure.

Email security helps protect businesses from data loss due to employee negligence. For instance, employees who accidentally click on malicious links or attachments can inadvertently expose your organization to potential data theft or corruption. Email security solutions can be configured to detect and block malicious links and attachments before they even reach the user’s inbox.

Finally, email security is crucial in helping organizations comply with relevant data privacy regulations such as GDPR, HIPAA, and PCI DSS. It’s important to ensure that all emails from your organization meet these standards, or else you could face hefty fines and other legal consequences. 

Enhance Your Email Security With Scalable Business-Oriented Webmail Platform: O-Mail

Email security helps protect businesses from malicious software and ransomware, which can lead to data breaches and financial losses. Securing your email system can prevent hackers from accessing your confidential information. This includes personal data such as customer credit card numbers, bank account numbers, and more. 

Therefore, getting a robust webmail platform that provides reliable email security solutions is always essential. O-Mail is one such latest AI-powered webmail platform, a one-stop solution for all your mailing needs. 

Some of the unique security features of O-Mail include:

  • Folder lock- O-Mail’s Folder Lock lets you password-protect files, folders, and drives; encrypt your important files on the fly; backup them in real-time; protect portable drives; share files & drives and clean history.
  • Users can move any email to a folder created using the Move option and set email rules to redirect emails to the created folder automatically. Each user must specify a folder name that supports alphanumeric characters, select a color for display (optional), and lock the folder with a 4-digit passcode (optional). If a user forgets their lock code, they can reset it from the Settings option by following these steps:
  • Folder Passcode change- This feature allows users to change the folder password whenever they forget the folder lock password.
  • Contacts Trash- O-Mail’s contact trash feature lets its users delete unnecessary contacts. The feature also filters all the emails from the deleted contacts and automatically sends them to the trash folder.

Conclusion

Overall, email security is essential in today’s digital landscape. Implementing a strong email security system ensures that your business remains safe and secure in the new reality. O-Mail is one such reliable email platform for safe and secures emailing. Switch to O-Mail today for simplified email management.