Project management can make efficient use of time and the budget. Eventually, the outputs are generated to give a satisfactory experience. Moreover, it helps to stay prepared for the upcoming challenges. Statistics have revealed the project performance is not up to the mark without well-planned project management. So, defining a proper plan is absolutely essential.
What is project management?
Project management comprises the complete process starting from initiating a project until its completion to meet the specified goals within the given time constraints. Project management includes planning, designing, executing, testing, release and maintenance.
What needs to be kept in mind while managing a project? It is the time, budget, scope and of course, the quality. These factors are interdependent. So, they have to be given due importance to deliver the expected results.
The role of stakeholders in any project management is prominent. Their suggestions hold value. So, they have to be made an active part while developing a project management plan.
Develop a project management plan
Requirements gathering: Project management initiation begins with the requirements gathering phase. The discussion had to be held with the stakeholders to know about the consumer/client expectations and requirements. Thereby, the required information can be gathered and documented accordingly. Furthermore, the documents serve as a reference for any clarifications or answer any queries in the future.
Significant points have to be conveyed during this stage not to miss any essential requirements. Moreover, this stage serves as the base to define the project scope.
Defining scope: The project scope has to be defined based on the requirements. It significantly includes what can be accomplished and what is out of scope. Posing oneself of various questions can derive an effective project scope. Target audience needs and expectations, budget constraints, hot topics of the current trend, current marketing trends, feasibility helps to determine the project scope.
Create work segmentation: After defining the project’s scope, segmenting the work can ensure efficient workflow. Some of it could be technical, while others could be non-technical. As a further step, an appropriate plan has to be set to meet the goals of various segments.
Set up infrastructure: The software and hardware infrastructure must be well planned and set up in advance to ensure seamless workflow. Moreover, employees can be satisfied with the available sources contributing to productive and quality output.
Define the roles and responsibilities: Initially, what requires is to set up a team and define the roles and responsibilities of the teams. As a next step, allocate the work segments to the teams to accomplish them.
Project execution: This is a significant phase wherein the employees are active at work incorporating all the available resources, including their skill and talent, to generate innovative outputs.
Quality assurance: Of course, the development team put significant efforts to give the outputs. However, the product or the service needs to go through a quality testing phase to ensure that they are error-free. Quality assurance planning is built simultaneously with the development plan to save time.
The role of program manager in the project management plan
The program manager heads over multiple projects simultaneously to assess the project executions over various phases, beginning from initiation till delivery.
Some of the key roles of the program manager include the following:
- Guide the project managers strategically
- Manage multiple projects and reconcile various operations
- Manage key program documents
- Takes care of the budget and time constraints
- Defines program plan and monitors the flow
- Helps overcome challenges with suitable solutions
- Ensures coordination among multiple projects
- Efficiently manages organization’s resources
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Hard work, commitment, and interest can prove worth by developing a project management plan. A proper plan helps organize steps and indicates the correct use of technologies during various stages of project management execution.
Above all, leveraging the tools supports executing project management easily. ONPASSIVE is ready to support you in your journey. Leverage its operations.