1. Hire a data privacy officer:
The first thing is that you have to appoint a data privacy officer in your organization responsible for data privacy matters. That person should know the subject matter with some legal and IT expertise. The general privacy regulation needs a data privacy officer for some specific processing activities.
For example, if you start a health data on a massive scale, The DPO suggests the organization with some data privacy matters, representing and serving as a connection between the company, third parties, and data privacy agencies.
Following the best practices, it is suggested to appoint a DPO even though appointing a person is not always required by law.
2. Explore the data life cycle:
Analyzing your data life cycle is the next step you need to take. The Data life cycle includes how data is collected, stored, processed, and deleted. It would help if you understood how data processing principles apply for the correct processing of data.
You have to create a chart to analyze your company’s data life cycle from data collection to data deleting. Understanding the above helps you measure the risks at the time of data processing and determine the security measures to prevent and minimize the risks.
3. Study information notices:
Controllers are needed to provide the information under GDPR to data owners about processing their data. Like purpose and legal basis of processing, assigning to whom data should be transferred, data owners’ rights, among others.
Also, GDPR needs companies to have a registry of processing activities that includes specific information. You can decide the level of aggregation or segregation of your data required for your activity with the guidance of your data privacy officer.
4. Conduct risk analysis:
It’s essential to conduct a prior identification and assessment of risks, which involves processing data for natural persons’ rights and freedoms. So that you can understand which security measures you have to implement.
For example, a startup company uses an online application platform to register and to update their data by the applicants. Even though the authentication method is weak, the startup can determine a low risk of confidentiality loss. It also considers the economic damage as a part of the risk assessments for the data subjects. And their application documents are publicly known now.
Once you define the security measures like updating computers, encrypting the data, security copies, and many can be implemented internally.
5. Study subject data rights: