According to one study conducted by G&A Partners, HR professionals usually spend around 73.2% of their time doing repetitive and tedious administrative tasks. In this context, the role of robotic software like RPA becomes significant. It automates mundane administrative tasks involved in HR activities. Thereby, help the HR team to focus on core strategic work.
Right from updating employee data, maintaining timesheets to ensure compliances, RPA (Robotic Process Automation) help HR personnel get rid of the enormous amounts of paperwork.
HR automation with RPA saves both time and resources. In turn, it helps in making HR more people-centric.
Let’s now understand what RPA is and how it works:
RPA (Robotic Process Automation) in HR
Robotic Process Automation is an incredible way to achieve efficient data management capabilities for HR. However, software bots help the HR department automate rigid, vastly transactional processes with little or no human intervention.
It weighs down the burden off the shoulders of HR employees by performing various tasks of the HR department. It includes onboarding of new employees, payroll processing, and compliance reporting etc. In addition, it confers accuracy and speed in the data processing. Besides that, it also minimizes the overall HR-related costs.
Benefits of using RPA in HR
RPA is a non-invasive technology that works in the background while ensuring efficiency to several HR tasks. Following are some of the benefits of using RPA in HR and payroll:
1. Ensures accuracy with increased productivity
With the use of pre-coded technology, RPA improves overall accuracy by minimizing the margin of errors. Moreover, as HR staff find more time, they can focus on high-value tasks like attaining overall strategic goals. Thereby, enables the HR team to boost their productivity.
2. Tasks completion at a more consistent level
With the assistance of RPA, the HR department can seek tasks completion at a more uniform and consistent level. In addition, RPA delivers error-free performance and eliminates the chances of output variations during an operational term.
RPA bots are highly reliable. They can work long hours without any human intervention while also ensuring efficiency.
4. Flexible solutions
RPA solutions are highly flexible as they can precisely follow programmed procedures regardless of the deployment environment.
Use cases of RPA in Human Resource
While RPA executes various manual and administrative tasks, their introduction into HR work becomes imperative. Following are some of the use cases of RPA in HR:
Screening resumes and shortlisting candidates
Hiring is the essential HR function, and it consumes much time in screening CVs and application forms received by the candidates for the available positions.
Software robots in the form of an RPA system simplify this process by quickly collecting the applications and checking the suitability of collected information against specific job requirements. RPA technology refers to these requirements as predefined rules and efficiently executes the entire selection procedure.
· Employee data management
Employee data management is a crucial HR-related function. It demands a constant inflow of data about existing staff, new hires, etc. The employee data across several databases needs to be handled more systematically and consistently. RPA help seamless management of tasks related to employee management.
It prevents incorrect data entries, does data cleansing at a regular interval. Moreover, it ensures data compatibility across several databases. Thereby, delivers HR services to employees more quickly and efficiently.
Maintaining compliance at an organizational level
Maintaining smooth and seamless compliance is necessary to implement stringent labour laws and other regulations. Therefore, HR professionals must pay close attention to every detail, which takes a lot of their time.
While RPA software cannot pace up the process, it can undoubtedly minimize human errors and delays. This, in turn, improve the overall accuracy of the process.
While many HR activities are tedious and time-consuming, promising technology like RPA liberates human resources from redundant administrative work. As a result, an organization can easily streamline its HR and payroll activities while minimizing errors and offering accurate analysis. Furthermore, automation in HR in the form of RPA holds the potential to redefine the work culture of the HR department. Thus, embrace this robotic software to attain efficient HR activities at your organization.