Data Management Strategy

When it comes to data, it’s better to be strategic and proactive rather than reactive and ad hoc. If your firm recognizes the value of data in decision-making, you already have some data management tools and processes in place. All methods for collecting, organizing, safeguarding, storing, and distributing data are included in data management.

However, how well do these tools and techniques interact? Are there any gaps or overlaps? Are these data management operations in line with your company’s overarching objectives? Is your information being utilized as effectively and efficiently as possible? You or your company might benefit from an enterprise data management plan if you answered these questions with doubt or ambiguity.

Defining Data Management Strategy

A data management plan is a blueprint for an organization’s use of data to fulfill its objectives. This roadmap ensures that all data management activities—from collection to collaboration—work together effectively and efficiently to make data management as helpful and easy to manage as feasible. Your organization can prevent some of these typical data difficulties by implementing a data management strategy:

  • Data from undocumented or inconsistently documented incompatible, duplicated, or missing sources.
  • Siloed projects that share the same data yet duplicate the effort and costs associated with it
  • Data operations that take up time and resources but don’t contribute to the company’s overarching goals

A solid data management strategy will serve as the foundation for consistent project methods, successful integration, and corporate expansion.

Where Does Data Management Come Into Play?

Businesses of all sizes and verticals use digital data. Websites, product analytics, and other data can be collected and sorted even by small companies. This means that data management strategies are used by businesses large and small, such as Facebook and Amazon.

Companies with large amounts of data at their disposal will benefit significantly from data management. The more relevant data a company has, the more accurate its judgment will be. Because the data inform it of millions of customers, Netflix’s “You Might Like…” recommendation algorithm works so well. On the other hand, Netflix had to collect, organize, and evaluate data before it could turn it into an actionable strategy.

Data Management Types

Data management performs numerous roles in an organization’s data environment, making critical operations easier and less time-consuming. Some examples of data management approaches are as follows:

  • Data preparation includes cleaning and transforming raw data into a suitable shape and format for analysis, making adjustments, and integrating data sets.
  • An automated data pipeline transfers data from one system to another.
  • ETLs (Extract, Transform, Load) are programs that extract data from one system, transform it, and load it into the company’s data warehouse.
  • Data catalogs assist in managing metadata to produce a complete image of the data, including a summary of changes, locations, and quality, and making the data easily accessible.
  • Data warehouses are sites where multiple data sources can be consolidated, organizations can deal with the numerous data kinds they contain, and data analysis can be done quickly.
  • Standards, protocols, and rules for data security and integrity are defined by data governance.
  • A formal way to establish and manage data flow is provided by data architecture.
  • Security protects information from being accessed or altered by unauthorized parties.
  • Data flow across an application or organization is documented using data modeling.

Why Is Data Management So Crucial?

Data management is an essential first step in establishing successful data analysis at scale, which leads to valuable insights that benefit your customers and increase company profits. People across an organization may identify and access credible data for their queries with excellent management. The following are some of the advantages of a sound data management system:

  • Visibility

Data management may help make your company’s data assets more visible, making it easier for people to obtain the information they need quickly and confidently. Data visibility helps your firm become more organized and efficient by allowing people to discover the information they need to execute their tasks more effectively.

  • Reliability

By establishing processes and regulations for data usage and fostering trust in the data being used to make decisions across your business, data management helps to minimize potential errors. Companies can respond more quickly to market developments and client needs with reliable, up-to-date data.

  • Security

Data management protects your company and its employees from data loss, theft, and breaches with authentication and encryption solutions. Robust data security ensures that critical firm data is backed up and retrievable if the primary source fails. Furthermore, security becomes more crucial if your data contains personally identifiable information that must be carefully handled to comply with consumer protection laws.

  • Scalability

In addition to ensuring data and metadata consistency through repeatable processes, data management enables enterprises to increase their data usage and capacity. When operations are simple to repeat, your company can minimize unnecessary duplicate expenditures, such as staff completing the same research repeatedly or re-running costly inquiries.

Data Management Systems’ Advantages

To provide a better customer experience, data management techniques assist firms in identifying and resolving internal pain spots.

To begin with, data management allows businesses to quantify the amount of data they have. Data management will enable managers to take a broad view of corporate processes, which aids perspective and planning. Many interactions occur in every organization’s background – between network infrastructure, software applications, APIs, security protocols, and much more — each poses a potential stumbling block to operations if something goes wrong.

Data can be mined for informational gold: business intelligence, once managed. This benefits business users throughout the enterprise in several ways, including:

  • Customers are targeted with clever advertising based on their interests and interactions.
  • Holistic security that protects essential data Adherence to appropriate compliance standards, which saves time and money
  • Machine learning that becomes more environmentally conscious over time, enabling ongoing and automated improvement
  • We have reduced operating costs by limiting storage and computation resources to only what was required for maximum performance.

Good data management benefits both consumers and buyers. Businesses may provide clients with faster access to information they desire by studying their preferences and shopping habits. Customers and prospects may expect personalized shopping experiences and the assurance that their personal and payment information will be utilized and stored securely, making purchases straightforward.

Top merchants such as Tape à l’oeil now use data management to create customer experiences that track omnichannel shopping and buying habits, allowing them to meet customer demand instantly. All of this is made possible by effective data management.

Problems With Data Management

All of these advantages aren’t available without some hill climbing. Information technology’s ever-changing, rolling terrain is continually developing, and data managers will face numerous obstacles.

There are four significant data management issues to be aware of:

  • The sheer amount of data available could be overwhelming

Very large. It’s difficult to overestimate the amount of data that must be managed in today’s organization, so be prepared to think extensively when building systems and processes. Third-party services and apps specializing in integrating big data or providing it as a platform are critical friends.

  • Many businesses have data silos.

Real-time modern data management platform services enable teams to stream and share clean data from a single, trusted source. One data set may be used by the development team, another by the sales team, another by operations, etc. A current data management system needs access to all this data to produce modern business intelligence.

  • The transition from unstructured to structured data might be difficult.

Unstructured data frequently floods into businesses. Data preparation is required before it may be utilized to generate business intelligence: Data needs to be structured, de-duplicated, and cleaned up. To help with these procedures, data managers frequently turn to third-party partnerships, which use solutions tailored for on-premises, cloud, or hybrid settings.

  • Data management requires managing the culture.

All the processes and systems in the world won’t help you much if people don’t understand how to utilize them — or, perhaps more crucially, why. Managers engage team members as crucial components of the information process by making them aware of the benefits of data management and teaching them how to use data effectively.

These and other obstacles stand between the conventional business method and initiatives that use data to improve business intelligence. With the right strategy, processes, and partners, technology like accelerated machine learning may turn pinch spots into gateways for deeper business insights and better customer experience.

Real-Life Data Management Examples

  • Chameleon

Chameleon used a platform for product success to keep track of its events manually using Google Sheets. As a result, the material was frequently out-of-date and erroneous. There was no means of knowing whether the information in the resource mirrored the product’s current state. They couldn’t trust their data anymore. Thus, it was limited to strategic use.

  • Flipp

App for shopping and planning Flipp started using Amplitude to improve the personalization of their marketing campaigns. They met their objective, but the Flipp team discovered another advantage of employing the data management solution: data democratization. Their growth marketing team had access to more accurate data than ever before. They could respond to campaigns faster than if they had waited for another team to locate and submit the data.

  • Instacart

Delivery service for groceries For a long time, Instacart struggled with data efficiency. Self-built tools and an internal database made up their data management system. Getting the devices to communicate with one another and respond to requests was a time-consuming and unpleasant procedure. Furthermore, Instacart’s data volume had outgrown its current management system’s capabilities.


Data management is essential to organizing and making sense of your company’s massive volumes of data. You can use your data to uncover critical customer insights and transform them into actions that boost conversion and retention after you have a data management framework in place.

To know more about data management, contact the ONPASSIVE team.